Guidelines to assist the review team conduct a review are available for each Gateway Review. The Gateway Unit can provide documentation and presentations to assist at any particular Gateway or for the general review process.
As project personnel, clients and other stakeholders may be interviewed about issues arising in the Review, review teams produce a short report summarising the review activities undertaken and the conclusions of the team about the health of the project. Review reports are provided to the Senior Responsible Owner only. If a copy of the report is sought it is at the discretion of the Senior Responsible Owner if he or she releases the report. The report will not be released or circulated by the Gateway Review Team of the Gateway Unit.
Gateway Review reports provided to the Senior Responsible Owner, like all other government documents, are subject to the Freedom of Information Act 1988. Freedom of Information (FOI) requests for Gateway Review reports will be handled through the Senior Responsible Owner’s department and not through the Gateway Review Unit. Certain information contained within the Gateway Review reports may be excluded from release as part of the various exemptions in the FOI Act.
The Gateway Unit retains a copy of the each Review report, to compile lessons learned for reporting generically to the Gateway Supervisory Committee and back to relevant departments or agencies. The Gateway Review Process uses Red, Amber and Green (RAG Status) classifications for assessing projects at each Gate:
Red – To achieve success the project should take action immediately.
Amber – The project should go forward with actions on recommendations to be carried out before the next Gateway Review of the project.
Green – The project is on target to succeed but may benefit from the uptake of recommendations.