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Publishing Guidelines

Word Template for preparing your e-submission

Table of Contents

1. Introduction
2. The responsibility of each party
   
3. The work
   
4. Proofs
5. Cover
6. Print-on-Demand (PoD) books
7. Promotion of the work

Appendix A: (Proposal Evalution Form)

1. Introduction

This document is intended as a guide to the working relationship between the author, the Editorial Boards and ANU E Press. It outlines the requirements for the supply and format of all text and support material for the proposed work.

It details the expectations that ANU E Press has in terms of receiving the work in as complete and accurate a form as possible, in order to produce both online and print versions of the work.

2. The responsibility of each party

2.1 The author

Before you submit your manuscript you will need to email the contact person for the relevant Editorial Board (see below), requesting a copy of the ANU E Press book proposal form. The completed form should be sent to:

The Editorial Board will discuss the proposal and may contact you to request a copy of the completed manuscript for evaluation.

By submitting a manuscript for assessment, the author warrants that:

• the work is original, has not been published previously and is not being considered for publication elsewhere in either print or electronic form
  
• the source of any copyright materials has been acknowledged
  
• the work does not infringe on copyright held by other parties
  
• the work does not contain any libellous material
  
• he/she will take responsibility for copy-editing and indexing of his/her manuscript and incur the costs involved for this service

2.2 The Editorial Board

The Editorial Board will arrange for peer review of the work: at least two referee reports will be obtained (at least one external to the ANU). The Proposal Evaluation Form is to be completed and signed by a delegate of the Editorial Board (see Appendix A) and sent to ANU E Press together with copies of referee reports.

The Editorial Board will be responsible for copyediting and styling the work, or will arrange for this to be done by a third party (other than the author), and will supply an edited and styled version of the work to ANU E Press. If required, ANU E Press may arrange for a suitable third party to edit the work. The cost for this service must be covered by the Editorial Board or the author.

The Editorial Board will supply the work to ANU E Press, which must be:

•  supplied according to the Author Guidelines for Electronic Submission and following the guidelines to the form of the electronic documents as outlined here
  
• supplied according to the production schedule
  
• accompanied by copies of the Proposal Evaluation Form and referee reports, and an electronic copy of the Book Proposal Form that was originally supplied by the author

2.3 ANU E Press

ANU E Press will be responsible for the production, pricing, fulfilment, customer service, and promotion of the electronic and print form of the work and all other business aspects of the publication of the work in electronic and Print-on-Demand form.

ANU E Press will publish the work according to a mutually agreed schedule.

ANU E Press will supply to the author, according to the production schedule, the following:

• First proofs of the work
  
• Second proofs of the work
  
• Final proofs of the work
  
• A proof of the cover design (if required)

ANU E Press reserves the right to determine the means by which this material is supplied to the author.

3. The work

3.1 Contents

In order to prevent any delays, omissions or misunderstandings in the final output of the work, it is necessary that the Editorial Board supplies the complete work at the start of the process. This includes the following: 1) the preliminary pages; 2) the body text; 3) the appendices, and 4) the images.

a. Preliminary pages The complete text of the following should be supplied both electronically and in paper (see Author Guidelines for Electronic Submission) if and where applicable:

• Final title of work
  
• Foreword
  
• Dedication
  
• List of contents
  
• Preface
  
• List of tables
  
• List of illustrations
  
• Acknowledgements
  
• List of abbreviations and acronyms

    The files for these sections – as those throughout the work – should be appropriately named. For example, if a book is entitled, Life in Future Environs, the title should be abbreviated by using the opening initials, e.g. LIFE, followed by the relevant section of the work and then the appropriate file suffix, using the underscore symbol (_) instead of spaces, for example:

    LIFE_Foreword.doc
    LIFE_Preface.doc
    LIFE_Acknowledgements.doc

b. Body text All text must be supplied both electronically and in paper (see Author Guidelines for Electronic Submission). All chapters should be supplied consecutively, and appropriately named, for example:

    LIFE_Ch.01.doc
    LIFE_Ch.02.doc
    LIFE_Ch.03.doc
    LIFE_Ch.04.doc

c. Appendices All appendices should be supplied both electronically and in paper (see Author Guidelines for Electronic Submission). These could include some or all of the following (all appropriately named):

    LIFE_Appendix.doc
    LIFE_Glossary.doc
    LIFE_Bibliography.doc
    LIFE_References.doc
    LIFE_Photocredits.doc
    LIFE_Endnotes.doc
    LIFE_Index.doc

3.2. Images If there are any images to accompany the text:

• All images should be supplied at the same time as the text.
  
• All images should be supplied electronically in JPG or TIFF format. Images should be high resolution — at least 300dpi resolution at 100% of final size (e.g. a 300 dpi image that is 1cm x 1cm in size will only reproduce well on paper at this size).

Photographic images should not be embedded in the text. To indicate where this material should be included, clear text markers (such as “[INSERT FIG 1]”) should be placed in the text. Figure numbers/titles and captions should immediately follow this text marker. Images should be placed as close as possible to the point where it they are first mentioned in the text. All figures and tables should be numbered consecutively and should be referred to in the text by number. In your text, refer to the figures and tables by number (as in “see Figure 1”) rather than by position (never say “see the figure below”).

It should be ensured that the captions are a true representation of the image and that the caption style is consistent throughout the work (i.e. names, protocol, punctuation, etc. should be the same at the end of the book as they are at the beginning, or within the various chapters if there is more than one contributor).

All images (and their respective captions) should be numbered from one through to the final number of images, and be appropriately named, for example:

    LIFE_Ch.01_imagename.jpg
    LIFE_Ch.02_imagename.jpg

It would be helpful to ANU E Press if a list of images with their respective captions and numbers would be supplied together with the images themselves.

It is important that the author obtains all copyright clearance. Permission letters should be supplied to ANU E Press (see Author Guidelines for Electronic Submission). It is also necessary to indicate and acknowledge all image sources with a photo credit. These can be included as part of the image caption, or alternately they can be listed separately at the end of the work, as one of the appendices.

3.3 Style (editorial)

Copy-editing is the responsibility of the author/editor. Editorial Committees may choose to pay or assist in payment of this cost. Copy-editing must be completed by a professional copy-editor prior to commencement of the production cycle (ANU E Press can assist by providing contact details for appropriate editors). Manuscripts that have not been professionally copy-edited will be rejected and returned to the relevant Editorial Board.

E Press is flexible regarding editorial style: consistency and coherence are the only requirements that we have in this regard. We do ask that efforts be made for editorial style to conform as closely as possible to the conventions used by the disciplinary area of the manuscript.

3.4 Style sheets

ANU E Press prefers to work with styled Word documents. The ANU E Press Manuscript Template should be referred to for instructions on styling the text.

This template provides clear directives in terms of usage (headings, emphases, graphics, etc.).

The use of styled documents is important as it enables ANU E Press to convert all works to eXtensible Markup Language (XML). Once this source file is available, it is used to produce all other current and future derivatives: PDFs for screen viewing and for PoD books, ePub, HTML, and audio and video streaming are or will be generated in turn from the XML source file.

As ANU E Press generates all formats from one source document, it is important that the original documents are as free from errors as possible, ensuring that all derivatives are in turn error free.

3.5 Format

The preferred format for ANU E Press to receive the work is in styled Word documents. Should you it be necessary to provide manuscripts using an alternative format, please contact ANU E Press.

4. Proofs (text)

Please refer to the Author Guidelines for Electronic Submission, which outline the publishing process at ANU E Press.

5. Cover (design and proofs)

ANU E Press encourages and welcomes suggestions for the cover illustration and design. However ANU E Press reserves the right to make the final decision on cover design. This is necessary for the following reasons:

• ANU E Press maintains a high standard of presentation and design, representing as it does the best of ANU research and scholarly communication. Decisions for each title are considered with the whole publishing site and publishing endeavour in mind.
  
• The cover design has to conform to a certain standard, which can be applied across all formats, i.e. PDF, ePub and print book. For this reason appropriate type styles, sizes and colour schemes are preferred.
  
• A title might form part of a series in which case the cover design has to remain consistent and true to the original concept.
  
• ANU E Press staff are qualified to make decisions on the display and marketability of the works and are best able to advise authors on what works well in an online and print environment.

To assist ANU E Press in the design of a cover, the author should fill in the downloadable cover brief form. This will be given to the designer who will use it as the basis for a draft cover proposal. The author will receive a proof of this proposed cover for comment. ANU E Press and the author will discuss and negotiate any design changes. ANU E Press will have the final decision.

If the author wishes to recommend an artwork or photograph for the cover, he or she should obtain copyright clearance for this image as well as the permission from the artist or the artist’s estate to do so. Any costs for the use of this image are to be borne by the author.

Cover images should be supplied in high resolution TIFF or JPEG format (resolution at a minimum of 300 dpi at 100% of final printed size.

6. Print-on-Demand (PoD) books

ANU E Press will provide print copies of most of its publications using a Print-on-Demand (PoD) method of delivery. These books are produced using a digital print method which enables ANU E Press to order books in very small quantities (as few as one copy at a time) which can be delivered directly to customers in Australia and overseas.

The PoD books are comparable in quality to print books, i.e. they are produced as paperbacks, trimmed and perfect bound, with a gloss laminate, full-colour cover and black-and-white text, printed on a good quality text paper.

While this print technology allows ANU E Press to produce and deliver books relatively quickly, making corrections to PoD books remains a laborious, time-consuming task, with all the associated costs of making changes. For that reason, it is essential to ensure that any changes or corrections to the work are made long prior to the book going to print.

Once a work is printed, any changes, which may arise after this process, should be noted and discussed with ANU E Press so that in time these changes can be made to the online and print files. If these changes exceed a reasonable quantity of corrections, and if there are major structural changes to the original work, this will necessitate the publication of a new edition.

Online and PoD books are bound by all the same regulations as conventionally produced books, i.e. they are allocated an ISBN, they have Cataloguing-in-Publication data, they are promoted in Global Books in Print (and as such can be ordered by libraries), copies have to be lodged with State and National Libraries, and any substantial changes to either the cover or the text will necessitate the publication of a new edition. For these reasons, making changes to an online or print version of the work should not be done without careful consideration.

7. Promotion of the work

The Editorial Board acknowledges that in order to promote the work it may be necessary for ANU E Press to use the material in a context that includes advertising and marketing. It consents to the use of excerpts from the work for these purposes. This may include the author’s biographical details and photographic image.

ANU E Press will determine the production, design and format of the electronic and print forms of the promotional work.

ANU E Press reserves the right to make special arrangements with appropriate learned or professional bodies in order to increase the exposure of the work and such arrangements may include providing access to the electronic forms of the work.

All requests to reuse the work in whole or in part in another publication should be discussed with ANU E Press and if agreed, the correct acknowledgement is required.